Volunteer

Programming Team: 

Speaker Invitation Manager

• Develop and implement guest invitation strategies for events.

• Identify and research potential speakers, panelists, and VIP guests.

• Draft and send formal invitations; follow up on responses and manage guest confirmations.

• Maintain and update guest databases, ensuring accurate tracking of invitations and attendance.

• Coordinate with internal teams to align invitation efforts with event goals.

• Provide logistical support to invited guests, including travel, accommodation, and scheduling.

• Establish and maintain relationships with key stakeholders and industry leaders.

• Analyze invitation success rates and suggest improvements for future events.

Senior Guest Liaison Officer

• Manage communication and coordination with high-profile guests (government officials, industry leaders, keynote speakers).

• Provide personalized support for VIP guests, including handling special requests and logistics.

• Collaborate with event teams to ensure seamless participation of all invited guests.

• Develop and maintain long-term relationships with key stakeholders.

• Assist in drafting and refining invitation letters and briefing documents.

• Oversee guest reception, hospitality, and on-site arrangements.

Operations & Admin Assistant

• Assist in scheduling meetings and coordinating internal workflows for the invitation team.

• Manage event documents, guest lists, and invitation records.

• Handle logistical arrangements such as travel bookings and accommodation for guests.

• Support on-site coordination, guest reception, and event execution.

• Assist in drafting reports, presentations, and event summaries.

Marketing Team: 

Logistics & Administrative Role

• Organize the team’s task timeline and track deadlines.

• Monitor and take notes during meetings; coordinate communications among team members.

• Arrange logistics for marketing materials.

• Project management: ability to plan, organize, and execute tasks efficiently.

• Time management: prioritize multiple tasks and meet tight deadlines.

• Leadership: guide team members and keep track of their project timelines.

Content Creation Role

• Write compelling copy for social media posts, captions, and blog articles on AI, climate, sustainability, and AI policy/law.

• Conduct market research (e.g., social media hashtags, industry news) to identify relevant topics.

• Assist in planning and executing content strategies.

• Collaborate with design and marketing teams to ensure brand consistency.

• Excellent writing skills with prior experience in content creation.

• Ability to perform market research and interpret data for targeted content.

• Strong communication for cross-team collaboration.

Social Media Platform Management

• Manage and schedule content across multiple platforms (LinkedIn, Twitter, Instagram, 小红书, TikTok, etc.).

• Engage with the online community by responding to comments, messages, and inquiries.

• Track analytics, generate performance reports, and optimize content based on data insights.

• Plan and execute live coverage of the conference on social channels.

Media (PR Experience Preferred)

• Leverage media and press connections in the U.S. and China.

• Conduct media outreach to secure press coverage.

• Build and maintain relationships with journalists, media outlets, and influencers.

Web Design

• Update and manage website content, including event updates and multimedia.

• Improve site navigation, layout, and responsiveness across devices.

• Monitor website performance, troubleshoot technical issues, and optimize for speed and SEO.

• Collaborate with content and marketing teams to integrate new features and announcements.

Interview Team (In-Person)

• Conduct interviews with keynote speakers, panelists, and special guests.

• Gather content for promotional material and post-event summaries.

• Coordinate with the video editing and design teams to produce high-quality interview clips.

Design Team:

(Portfolio submission required for each member)

Graphic Design

• Create visually appealing graphics for social media and event materials.

• Ensure brand consistency across all visual assets.

• Provide real-time design support during the conference.

Video Editing

• Edit event footage into high-quality videos.

• Produce short-form video content for social media (Reels, TikTok, YouTube Shorts).

• Enhance videos with effects, transitions, and storytelling techniques.

• Optimize video formats for various digital platforms.

• Collaborate with videographers and graphic designers to maintain cohesive storytelling.

Photography & Videography (In-Person)

• Capture high-quality images and video content before, during, and after the conference.

• Record interviews, speaker sessions, behind-the-scenes footage, and audience engagement.

• Ensure proper lighting, angles, and composition for professional visuals.

• Coordinate with video editors and graphic designers to create compelling visual stories.

Finance Team:

Head of Finance

• Industry familiarity: experience with finance processes in nonprofits, events, or startups is desirable.

• Analytical skills: strong data analysis capabilities to provide strategic financial guidance.

• Leadership: ability to lead the finance team and ensure targets are met.

• Accountability: strong sense of responsibility, working efficiently under pressure.

Finance Team Members

• Foundational knowledge in finance, accounting, economics, or related fields; prior experience is a plus.

• Attention to detail: proficient in data management and familiar with Excel or financial software.

• Budget & cost awareness: basic understanding of budgeting and cost control.

• Teamwork & communication: ability to collaborate effectively and communicate clearly.

• Preferred background: exposure to nonprofit, event, or startup finance processes.

Sponsorship Team:

Sponsorship Team Members

• Strong communication and negotiation skills; able to clearly articulate partnership value.

• Project management experience and market development skills, capable of independently handling high-value sponsor discussions.

• Contribute to team goal-setting and coordination.

• Preferable to have previous experience in sales, marketing, public relations, or business development.

On-site Team:

Event Support Staff (In-Person)

• Provide on-site support during events, managing equipment, coordinating logistics, and setting up venues.

• Assist with crowd control and handle any arising emergencies.

• Work closely with the core operations team to ensure smooth event execution.

Guest Reception Staff (In-Person)

• Welcome and assist guests and speakers upon arrival.

• Provide guidance on event agendas and venue layouts.

• Manage VIP guest lists and coordinate with other staff for a seamless guest experience.

Operations & Technology Team (In-Person)

• Oversee photography, videography, and post-production for the summit.

• Handle equipment management, technical setup, and network maintenance.

• Collaborate with other teams to ensure efficient and effective event operations.